About the Marion County Clerk of Court
The Clerk of Court function for Marion County sits inside the Circuit Court. The Trial Court Administrator, Linda Hukari, leads court operations. The records department keeps the official case register for the 3rd Judicial District. Unlike a Texas-style district clerk, this office is a state court operation, not a county department.
The office handles the paperwork side of every case. It logs filings, keeps the register of actions, issues certified copies, and processes a notice of appeal. For day-to-day questions, the main courthouse line answers, though staff cannot give legal advice.
Marion County Circuit Court Records
Trial Court Administrator: Linda Hukari
100 High St. NE, Salem, OR 97301
Mailing: P.O. Box 12869, Salem, OR 97309
503-588-5105
Mon-Fri, 8:00 a.m.-5:00 p.m.
What the Marion County Clerk of Court Handles
The records office touches every case type the Circuit Court hears. That means criminal, civil, family, probate, juvenile, and traffic files. The clerk keeps the register of actions, which is the official ORS 7.020 record of a case. It is the spine of any Marion County court record.
The office also produces copies. You can get a plain copy, a certified copy, an exemplified copy, or an audio recording of a proceeding. The clerk routes a notice of appeal to the appellate court. For viewing case data yourself, the office runs a free public terminal at the courthouse.
- Maintains the case register for the 3rd Judicial District.
- Issues plain, certified, and exemplified copies.
- Provides audio recordings of proceedings on request.
- Processes a notice of appeal to the appellate court.
How to Request a Certified Copy in Marion County
Most copy requests go through the statewide OJD Records Request Form. You need the case number and the exact documents or hearing dates. Payment comes before the court does the work. The steps below cover a standard request.
- Find the case number using the free OJD records search.
- Complete the OJD Records Request Form with the exact documents or dates.
- Choose a copy type: plain, certified, exemplified, or audio.
- Pick a delivery method: email, mail, or in-person pickup.
- Pay the fee, then wait for the office to process the request.
A certified copy carries a stamp or signature. A raised seal needs a paper copy, not an emailed one.
Marion County Records Request Fields
A complete request moves faster. The form asks for the details below so staff can find the right document and reach you.
| Field | Required | Notes |
|---|---|---|
| Case Number | Yes | The exact Marion County Circuit Court case number. |
| Documents or Hearing Dates | Yes | Name the exact documents or dates you need. |
| Copy Type | Yes | Plain, certified, exemplified, or audio. |
| Delivery Method | Yes | Email, mail, or in-person pickup. |
| Requester Contact | Yes | Name, phone, and email for the reply. |
| Payment | Yes | Required before the court processes the request. |
If the court asks for more information or payment and you do not reply within 60 court business days, it must close the request.
Marion County Clerk of Court Copy Fees
The Oregon Judicial Department sets the same copy fees statewide. A Marion County request uses this price list. Mailing is billed at the actual cost.
| Item | Amount |
|---|---|
| Paper copy per page | $0.25 |
| Certified paper copy | $5.00 + per-page charge |
| Exemplified copy | $10.00 + per-page charge |
| Electronic document emailed | $3.00 per case request |
| Electronic certified copy | $5.00 |
| Audio (FTR) of a proceeding | $10.00 per proceeding |
The court may take up to 5 business days to respond, and longer for large requests.
Public Terminals and In-Person Access
You do not have to file a request to look at most case data. The Marion County courthouse has a free public access terminal. Anyone can use it to look up most case information in person. Court staff can also give case information by phone, but they cannot give legal advice or interpret a record for you.
In-person access helps when a name is common or a case is hard to find online. Bring the case number if you have it. For copies, staff will point you to the records request process, since certified copies still carry a fee and a short processing time.
Delivery Options for Marion County Court Copies
The Clerk of Court offers a few ways to receive copies. The right one depends on whether you need a raised seal. Email works for electronic copies but cannot carry a raised seal. Mail and pickup work for paper copies.
- Email for electronic copies, when no raised seal is needed.
- Mail for paper copies, stamped or signed in ink when certified.
- In-person pickup at the court where the case is filed.
- Pickup at another court for some electronically certified documents.
A certified or exemplified paper copy is stamped, signed, and stapled if it runs more than one page.
Clerk of Court vs County Clerk in Marion County
Marion County has two different clerks, and they hold different records. The Clerk of Court keeps court case files. The County Clerk keeps recorded documents, marriage licenses, and elections. Sending a request to the wrong one slows everything down.
| Clerk of Court | County Clerk | |
|---|---|---|
| Office | Circuit Court records | Marion County Clerk |
| Handles | Court case files and copies | Deeds, marriage, elections |
| Records | Criminal, civil, family, probate | Recorded instruments, vital records |
| Request via | OJD Records Request Form | County recording office |
For recording, marriage licenses, and elections, see the Marion County Clerk page.
Filing a Notice of Appeal in Marion County
An appeal starts with the trial court records office. The Marion County Clerk of Court accepts a notice of appeal and routes the file to the appellate court. Most appeals go to the Oregon Court of Appeals, and some go straight to the Oregon Supreme Court.
Deadlines for an appeal are strict, so confirm the timing with the court or an attorney. Once the appeal moves up, the case appears in the appellate system, which subscribers can follow through OJCIN Online. For the case file itself, see Marion County court records. The records office can confirm what was filed, but it cannot tell you whether to appeal.